1. What is Business Correspondence?
Business correspondence is an instrument of decision making in the business world. Business correspondence includes all types of notes, minutes, memos, letters as well as electronic mails and messages. Correspondence does not exist in a vacuum nor does it have a rigid format prescriptions. Correspondence provides a record of transactions in business and industry that can be referred to and checked.
2. Should we study Business Correspondence?
Several surveys on international business transactions explained that about 80% of communication activities and import-export business interaction is usually done through correspondence (correspondence) mainly by means of telex, faxcimili and particularly by e-mail. While the rest is usually conducted through face to face negotiation face to face negotiation. This means that the correspondence holds a very important role in international trade in general.
Results of the negotiations face to face face to face negotiation will ultimately be formulated and documented in the form of correspondence or correspondence. Because the results of face-to-face meeting of the two sides are negotiating will be formalized in the form of notes or minutes minutes. The minutes as written records that would normally be initialed (given initial) of each of the negotiating parties, as a sign of a tentative deal.
Thus it is clear that even though a transaction is done by face to face, in the end remains to be formulated in writing, or in the form of documents and correspondence. So any way used in the transaction either through correspondence or negotiation face to face, in the end correspondence will still play a role which is important, because in the absence of correspondence through the media regular mail, telex, facsimile, email, etc. then a trade especially export-import it seems impossible can be done.
3. Find minimum 6 Business Correspondence!
1. Letter of Complaint
A letter of complaint will almost certainly result in an official response if you approach it from a businesslike perspective. Make the complaint brief, to the point and polite. Politeness pays off regardless of the extent of anger you are actually feeling while composing this type of business letter.
2. Resume Cover Letter
A cover letter that accompanies a resume should revel in its brevity. You should take as little time and as few words as possible to accomplish one task: persuading the reader to anticipate reading your resume. Mention the title of the job for which you are applying, as well or one or two of your strongest selling points.
3. Letter of Recommendation
A recommendation letter allows you to use a few well-chosen words to the effect of letting someone else know how highly you value a third party. Resist the temptation to go overboard; approach your recommendation in a straightforward manner that still allows you to get the point across.
4. Letter of Resignation
An official letter of resignation is a business letter that should be fair and tactful. Be wary of burning any bridges that you may need to cross again in the future. Offer a valid reason for your resignation and avoid self-praise.
5. Job Applicant Not Hired
In some cases you may be required to write a business letter that informs a job applicant that he was not chosen for an open position. Offer an opening note of thanks for his time, compliment him on his experience or education and explain that he was just not what the company is looking for at the present time.
6. Declining Dinner Invitation
Declining a dinner invitation is a topic for a business letter that, if not done tactfully, may result in a social disadvantage. Extend your appreciation for the invitation and mention that you already have an engagement for that date. Do not go into detail about what the engagement is.
7. Reception of Gift
It is very polite to return a formal business response letting someone know that you have received her gift. Extend a personalized thanks to let her know that you are exactly aware of the contents of the gift. If possible, it is a good idea to include a sentiment suggesting that you have put the gift to use.
Several surveys on international business transactions explained that about 80% of communication activities and import-export business interaction is usually done through correspondence (correspondence) mainly by means of telex, faxcimili and particularly by e-mail. While the rest is usually conducted through face to face negotiation face to face negotiation. This means that the correspondence holds a very important role in international trade in general.
Results of the negotiations face to face face to face negotiation will ultimately be formulated and documented in the form of correspondence or correspondence. Because the results of face-to-face meeting of the two sides are negotiating will be formalized in the form of notes or minutes minutes. The minutes as written records that would normally be initialed (given initial) of each of the negotiating parties, as a sign of a tentative deal.
Thus it is clear that even though a transaction is done by face to face, in the end remains to be formulated in writing, or in the form of documents and correspondence. So any way used in the transaction either through correspondence or negotiation face to face, in the end correspondence will still play a role which is important, because in the absence of correspondence through the media regular mail, telex, facsimile, email, etc. then a trade especially export-import it seems impossible can be done.
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